Committee Roles and Responsibilities
 

Executive Positions

• Be responsible for the efficient administrative procedures and matters affecting the club
• Ensure that the aims, objectives and rules of the Association are followed
• Liaise with and assist other committee members regarding their duties
• Chair the committee meetings
• Prepare a Presidents Report for each committee meeting
• Be the contact for the club
• Attend association meetings
• Organise AGM
• Provide Presidents Report at AGM 

• Assist the President with their duties as necessary
• Take over the President's duties if/when required

• Attend and take minutes at each committee meeting
• Prepare the agenda for each committee meeting and AGM
• Distribute minutes to all committee members as soon as possible after each meeting
• Attend association meetings as required

• Manage the club's finances
• Balance the club's financial books each month to coincide with the receipt of bank statements
• Maintain Cash receipts/payment journals
• Prepare financial report for each committee meeting
• Hold a $200 float for miscellaneous expenses
• Pay club accounts
• Arrange and co-ordinate Annual Audit as required
• Provide Treasurer's report at AGM 

• Support the executive commitee and take on other roles as required
• Attend committee meetings
• Undertake tasks to assist the exective
• Undertake tasks to run or assist fundraising activities

 Other Roles
 

• Place new registrations into appropriate teams
• Liaise with Team Managers regarding new team players
• Maintain team lists with contact details
• maintain the membership database
• maintain club membership records

• Organise trophy's/medals at the end of each season

• Organise fundraising activities with the support of the general committee
• Prepare Fundraising Report for each committee meeting 

• Manage all uniform orders for the club

Assistant Secretary

• Undertake the secretary's role in their absence

• Provide regular support to the Treasurer
• Undertake the treasurer's role in their absence

• Prepare any Grant's that the committee agrees to apply for 

• Assist coaches in their development 
• Manage grading sessions that are held from time-to-time
• Be involved in team placements

• Ensure all Team Managers are provided with necessary information for dissemination to their teams